Frequently Asked Questions
Planning an event comes with a lot of moving parts. These answers are designed to help you make informed decisions, avoid common mistakes, and feel confident about your rental order. Don’t see what you’re looking for? Reach out to us and we’ll help.
How do I figure out how many tables and chairs I need?
Start with your guest count. Most round tables seat 8–10 guests, while rectangular tables seat 6–8. From there, you’ll also want to account for things like head tables, buffet tables, and extra seating.
We typically recommend planning for slightly more than your confirmed guest count to avoid running short.
What size tent do I need for my event?
Tent size depends on your guest count and how your event is set up. A seated dinner requires more space than a standing or cocktail-style event, and adding features like a dance floor, bar, or stage will increase the size needed.
If you’re unsure, we can help you determine the right size based on your layout and event type.
How far in advance should I book my rentals?
We recommend booking as early as possible, especially for larger events or during peak seasons. Weddings and large events are often booked months in advance, while smaller events should still be reserved a few weeks ahead.
The earlier you book, the more options you’ll have.
What happens if I wait too long to reserve rentals?
Inventory is first come, first served. Waiting too long may limit your options or require substitutions if key items are no longer available.
Booking early ensures you get exactly what you need and avoids last-minute stress.
What rentals do people commonly forget?
Some of the most overlooked items include linens, lighting, trash cans, heaters or fans, and power solutions like extension cords.
These details can make a big difference in how smoothly your event runs.
What affects the total cost of my rental order?
Pricing depends on the items you select, quantity, rental duration, delivery distance, and any setup or breakdown requirements.
We provide clear proposals so you know exactly what to expect before booking.
Are delivery, setup, and breakdown included?
Delivery and pickup are included with most orders, while setup and breakdown depend on the items being rented.
We’ll clearly outline what’s included so there are no surprises on event day.
Do I need to be present for delivery and pickup?
In most cases, yes — or you’ll need someone available who can provide access and confirm placement.
This helps ensure everything is set up correctly and according to your plan.
How much space is required for setup?
Space requirements vary depending on the equipment, especially for tents and larger installations.
You’ll need enough room for the setup footprint, proper clearance, and access for delivery vehicles. If needed, we can help review your site in advance.
Can you help me choose the right rentals for my event?
Yes — that’s what we’re here for. We can help you determine quantities, recommend layouts, and suggest items based on your event type.
Our goal is to make the process simple and help you avoid common mistakes.
What if I don’t know exactly what I need yet?
That’s completely normal. Most clients don’t have everything finalized when they start.
We can help you build your order step-by-step and make adjustments as your plans come together.
What am I responsible for during the rental period?
You are responsible for all rental items from the time they are delivered or picked up until they are returned.
Any damage, loss, or missing items may result in repair or replacement fees. We recommend reviewing your agreement so you know exactly what to expect.
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