Best Practices for Event Tent Safety

Make sure your guests are protected from wind and extreme temperatures
Read Time: 3 minutes
Nov 5, 2022

An event tent can help you to protect your guests from the weather, temperature, heatstroke, insects, and more. However, it’s important to employ good tent safety practices in order to keep in order to prevent any accidents from occurring.

The following are some best practices you should follow when it comes to safety with your event tent.

Plan for Wind

a large white event tent with pennants blowing in the wind

The wind is possibly the single most safety concern. If the winds are stronger than anticipated and you don’t have a tent with the proper wind rating, the tent could blow over and potentially hurt people in the process. It’s a good idea to be prepared for wind and have stakes or concrete weights securing your event tent, even if the wind is supposed to be mild that day.

Get Professional Help with Tent Set up and Takedown

Typically, when you rent an event tent, the company that owns the tent can handle putting the tent up and taking it down again after the event. It’s a good idea to take them up on that offer because they’re professionals with expertise in tent setup and breakdown. It’s safer than having an amateur do it and it also means that if something goes wrong, the liability would be with the rental company rather than with you.

Rent a Big Enough Tent

the interior of a tent for Oktoberfest in Munich, Germany, filled with people drinking and eating at tables

Crowds can be dangerous if an emergency occurs. There’s a reason that buildings and tents have occupancy limits and it’s to prevent such problems from occurring. If you know exactly how many people will attend your event, calculate how much tent space you need for everyone. Alternatively, you can carefully limit the number of people allowed within your tent at once.

Have Temperature Control Options

temperature control options

An event tent can help to ensure that you can hold an outdoor event at any time throughout the year. However, if it’s too cold or too warm, you’ll need to have a plan for controlling the temperature within the tent. It’s not safe for people to remain outdoors in extreme temperatures. It’s a good idea to make sure you’ve got fans, air conditioning units, heaters, and sidewalls even if the temperatures are projected to be pleasantly in the middle. You never know when the weather can change.

Ask Your Event Tent Company for Safety Recommendations

The above are best practices for tent safety in general. However, the company you’re renting your event tent from may have specific safety instructions and requirements for using their tents. Ask for safety recommendations before you decide where you’re going to rent. You’ll want to make sure that your tent is in the best possible hands.

Perform Your Own Safety Check

Even if you have someone else setting up the tent for you, it’s a good idea to also conduct your own safety inspection to make sure that everything looks good. Make sure the sidewalls are secured, the stakes are in place, etc. If something doesn’t look right to you, ask about it. It’s better to be safe than sorry.

Get Everything You Need for Your Event

Speak with our event rental team for your custom quote

Contact us